Recognition and Road Safety Committee
Lynn Pickard opened the meeting and started by taking roll of the attendees, announcing the
presence of Margo Cutler, Mark DeCamp, Jerry Barron, Jack Lippincott, Cathie Sullivan, David
Dougherty, Bernadette Jaramillo, and herself. She profusely thanked Mark DeCamp for his
extensive contributions to the board. Cathie, who created the Safe Septic flyer, thanked Mark for his
help in finalizing and printing it. Lynn recognized him for assembling the recent community survey.
Mark accepted the appreciation. Lynn gave a brief overview of the survey process: Mark led its
preparation, Lynn made minor edits, and with no further comments from the board, it was decided
that Christi would send the results out to the community. Mark would also communicate the survey
outcomes to his email list.
Lynn then proposed forming a "Road Safety Committee" to address issues relating to Bishops
Lodge Road and Tesuque Village Road The plan is to request community-wide volunteers and to
ask for a chairperson in the same communication Christi will send. If there is insufficient interest—
meaning fewer than five volunteers or no chair—Lynn will personally continue advocating with the
county for projects including road striping, more speed feedback signs, the bulb median initiative,
and an uphill bike lane for Windsor Trail cyclists, both for their safety and so that drivers going south
into town would not need to move into the downhill lane. Lynn confirmed that, barring enough
interest in committee formation, these issues would remain her focus for county advocacy.
Board Vacancies and Bylaws Compliance
Due to Mark’s departure, the board is reduced to eight members, but prior decisions—and bylaws—
require an odd number (with a preference to expand to nine). Several candidate names were
discussed: Jamie Gagan, Deborah Stark, Jen Wilson, Jeanne Boyles, Jake Clemens, Jim Coogan,
and Chris Romero. Lynn agreed to directly approach various individuals, while Christi will ask the
broader membership for interest. Board members expressed support for this approach, and Lynn
summarized: interested candidates would be identified, and a board vote held by email. The group
also noted that some potential board members might only commit to less active roles, rather than
leadership like secretary, treasurer, or committee chair, which would be ok.
The appointment of a new recording secretary was deliberately postponed. Lynn explained she
wanted to test how well the "Cue" app’s automatic summaries resemble real meeting minutes before
determining if the secretary role needs to be filled by a person.
Jurisdictional Boundaries and Advocacy
The group discussed how to handle incoming notices from the county and others about
development proposals (like Camino Verde at the corner of 599 and Camino La Tierra) or advocacy
campaigns (like anti-nuclear initiatives) that were either outside TVCA’s immediate area or seen as
too political. Lynn, Margo and Christi, responsible for such communications, usually filter these by
jurisdiction or relevance. The consensus: TVCA should not formally involve itself in such cases.
Lynn will clarify this with the Camino Verde owner’s representative, who had queried whether TVCA
warranted official notification.
Safe Septic Flyer Distribution Strategy
The board devoted considerable discussion to maximizing distribution of the Safe Septic flyer.
Margo suggested asking Santa Fe County to host the flyer on its website; Cathy suggested
distributing at the Village Market, and both snail mail and hand-distribution were considered. Lynn
agreed to approach the county about both bulk mailing and online hosting; she indicated there was
money in the association’s budget (about $4,000 total, with $2,000 earmarked for projects such as
this). Jerry volunteered to build a “Safe Water and Septic Practices” page on the TVCA website and
will coordinate with Cathy and Mark to get the appropriate documents (preferably in Word or Pages
format, not PDF). Bernadette and Jerry proposed adding a QR code to the printed flyer, allowing
recipients to easily navigate to the TVCA website or a specific resource page. QR codes would be
valuable for handouts, while regular email newsletter content should simply include website links.
This group will collaborate on updating flyer materials and a website page accordingly. The board
also suggested further distribution at the fall picnic held at the fire station. Walking door to door was
also discussed.
Community Projects and Financials
Lynn asked for board permission—and received it—to send a second summary email on behalf of
Jake Clemens to publicize his local farming operation. The process will continue as long as it’s not
burdensome for the anticipated audience. Jack presented a brief treasurer’s report: TVCA holds
around $4,000, of which $2,000 is available for new or discretionary projects.
Jerry announced his inability to continue running the community cleanup for this year due to
personal constraints, but he offered to train a replacement and provide supplies and contacts.
Bernadette will seek someone (ideally with a truck) to coordinate future cleanups, which typically
happen monthly or every other month through the summer. Cleanups have historically covered
defined sections of Bishops Lodge Road and Tesuque Village Road, but also included the areas
near the market and on the way to Rancho Encantado. Jerry will remain available for advice until he
is able to resume more regular participation next year.
The meeting closed with confirmation that immediate business—including board member
additions—will be conducted by email, and a formal in-person board meeting is projected for
September unless pressing business arises sooner.